European Network of Migrant Women

Privacy policy

European Network of Migrant Women (referred to as “we”/ “us”/ “our”) respects your privacy, and we are committed to protecting it. The following policy presents an overview of how we collect, store and manage your private information. 

How do we collect your data? 

You directly provide us the data we collect. We collect data and process data when you: 

  • Subscribe to our newsletter through our website 

  • Apply to join us as a member, an intern or a volunteer, through the online forms on our website 

What personal data do we collect? 

We collect the following data: 

  • If you subscribe to our newsletter:  email address 

  • If you apply to join us as a member, an intern or a volunteername, email address and sex 

What ‘Special category’ personal data we collect? 

If you apply to join us as a member, an intern or a volunteer, some information you provide us in relation to your application contains special category data, such as political or ethnic information. The lawful basis we rely on to process it is article 9(2)(d) of the GDPR, which relates to our legitimate activities as a not-for-profit body with a political aim processing your application. 

How will we use your data? 

We collect your data so that we can: 

  • If you subscribe to our newsletter:   

    • Send out our news, occasional press releases, statements and announcements by mail 

  • If you apply to join us as a member:  

    • Process your application to join us as a member 

    • Administer your membership 

    • Send you the necessary information about your membership. 

  • If you apply to join us as an intern or a volunteer

    • Process your internship application 

    • Administer your internship or volunteering

    • Send you the necessary information related to your internship or volunteering

Sharing your data

We do not sell or rent your personal data to third parties. We only share your data with IT service providers used to execute the purposes set out above, such as email delivery and data storage. However, we do not permit IT service providers to use your data for any other purposes.

Opting out 

You can ask us to stop sending you the newsletter at any time by clicking unsubscribe on our newsletter mails or by contacting us by mail at any time. 

If you are a member, you can discontinue your membership any time by sending an email request to us. 

How do we store your data? 

We store your data according to the following rules:  

  • If you subscribe to our newsletter: we keep your email address until you unsubscribe from the newsletter  

  • If you apply to join us as a member and your application is not successful: we keep your information for one month after processing your application 

  • If you join us as a member and your application is successful: we keep your information for one year after the end of your membership for ordinary members, and for five years after the end of your membership if you served in our board or other executive structures

  • If you apply to join us as an intern or a volunteer and your application is not successful: we keep your information for one month after processing your application. 

  • If you join us as an intern or a volunteer and your application is successful: we keep your information for one year after you complete your internship/volunteering with us

Once these time periods have expired, we will delete your data. 

What are cookies? 

Our website uses cookies. Cookies are small text files that are used by websites to make the user’s experience more efficient. Some cookies are necessary for the website to work. Others help us improve the website, e.g. by collecting statistics and recalling your preferences. Some cookies are placed by third party services that appear on our pages such as Google. We will ask for you consent before loading any cookies on your device through the cookie consent banner.

What are your data protection rights? 

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following: 

The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service. 

The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request us to complete the information you believe is incomplete. 

The right to erasure – You have the right to request that we erase your personal data, under certain conditions. 

The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions. 

The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions. 

The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions. 

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email. 

Privacy policies of other websites 

Our website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy 

We keep this privacy policy under regular review and place any updates on this web page. This privacy policy was last updated on 22 November 2020. 

How to contact us 

If you have any questions about our privacy policy, the data we hold on you, or you would like to exercise one of your data protection’s rights, please do not hesitate to contact us by mail.